Farewell and welcome parties are precious occasions - a final gathering with departing colleagues or the first event with new team members. But organizers are busy with preparations, guests are enjoying drinks, and photography often gets pushed to the back burner.
Must-Have Photos at Farewell & Welcome Parties
To avoid the "I wish we'd gotten that photo!" regret later, keep these scenes in mind when shooting.
- The guest of honor's speech: Serious expressions during the speech or emotional moments are priceless
- Bouquet and gift presentations: Capture both the giver and the receiver
- The toast: Everyone raising their glasses together
- Two-shots with the guest of honor: These become treasured keepsakes
- Group photo: Best taken right at the start while everyone is present
What Organizers Should Prepare in Advance
Here's what event organizers can do to ensure photos are properly captured.
Assign Photo Duties
Since the organizer is busy with hosting duties, ask 2-3 people to handle photos. Dividing roles - "Person A covers speeches" and "Person B covers table scenes" - prevents missed moments.
Create the Album Ahead of Time
Create a PicTomo album before the event day and share the QR code before the toast: "Please upload any photos from tonight here." This gives you time to share it calmly rather than scrambling at the venue.
Tips for Photo Sharing at Drinking Events
- Remind everyone to upload first-party photos before heading to the after-party
- Re-share the album URL in the group chat the next day (many people forget after drinks)
- 10 days validity by default. Share Rewards auto-extend, giving plenty of time through the weekend
Surprise Use for the Guest of Honor
Creating a slideshow from the collected photos makes a wonderful gift for the guest of honor. Including the PicTomo album URL in a farewell letter creates a digital keepsake they can revisit anytime.
Summary
Farewell and welcome party photos are precious records for both those leaving and those arriving. Reduce the organizer's burden while creating a system for everyone to contribute photos, and preserve the memories of this heartwarming event.